A complete ERP, at the size you actually need.
Companies come to us from two directions. Some are paying for SAP, Oracle NetSuite or Microsoft Dynamics NAV and using a fraction of it. Others run everything on spreadsheets and have hit the wall. Both end up in the same place: quotations, inventory, payroll and accounts on one database, with modules switched on only when they earn their keep.
- 20+ modules on a single database
- Cloud or on-premise
- Built, implemented and supported by one Singapore team
One database underneath everything
Ask a question once, get one answer.
When sales, stock and accounts share a database, reports stop disagreeing with each other. Use the built-in reports, export to Excel, or connect the analysis tools your team already prefers — the numbers are the same everywhere.
- 01Record a transaction once
- 02It posts through on its own
- 03Read the result anywhere
Why Xintesys
The same jobs a big-name ERP does. A fraction of the footprint.
An ERP has one job: keep every part of the business writing to the same set of books. Xintesys does that job. What it leaves out is the licensing tiers, the year-long rollout and the modules you would never switch on.
Coming from a large platform
On SAP, NetSuite or Dynamics NAV and using a tenth of it?
Xintesys covers the transactions a mid-sized company actually runs — quotations, orders, stock, payroll, ledger — without the parts that exist for multinationals. Our team handles the migration, historical data included, and you keep working while it happens.
Coming from spreadsheets — or nothing
Running the business on Excel and a shoebox of invoices?
Plenty of our customers started exactly there, and it is a fine starting point. We set up only what you need on day one — often just quotation, invoicing and inventory — and bring your existing spreadsheets in as the opening data. The rest can wait until you are ready.
Start with three modules, not thirty
Quotation, invoicing and inventory is a common first setup. Purchasing, payroll or project tracking can come later — same database, no re-implementation.
Type it once
A quotation becomes a sales order, then a delivery order, an invoice, and a ledger entry. Nobody retypes anything, so month-end stops being a reconciliation exercise.
Shaped around how you already work
Pipelines, cost components, approval chains and report layouts are yours to define. If your business does things an unusual way, the system follows.
The developers answer the helpdesk
Implementation, migration, training and support all come from the same Singapore team that writes the software. No partner network to get lost in.
Module Groups
Twenty-odd modules, five stages.
Together they cover the business cycle from first sales call to audited accounts. Each is configurable to your own workflow — and the ones you don't need, you don't buy.
One document becomes the next. Every step writes to the same database.
- Prospecting — XRM and costing worksheets
- Selling — POS, quotations, sales orders, delivery orders, invoicing
- Operations — inventory, purchasing, projects, assets, jobsheets, timesheets
- People and money — HR & payroll, OCR, payables, receivables
- The books — general ledger, financial statements, management reports
Prospecting
Before anything is sold, someone has to chase it. These two modules keep track of the chase.
Xintesys Relationship Management (XRM)
Prospects, customers and their history, in one place.
- Pipeline stages you define yourself, with a dashboard to match
- Visit reports built from templates, filled in from a phone
- Sales history follows the contact from first call to closed deal
- Links into the operations modules if you want it to
Costing / Vendor Quotes
Work out what a job will cost before you promise a price.
- Cost components and driving factors are yours to define
- Up to six scenarios side by side in one worksheet
- Revisions tracked automatically — no more final_v3_FINAL.xlsx
Worth knowing
Costs can feed straight into Purchasing and Inventory, so the numbers behind a quote don't drift from the numbers in the warehouse.
Customer Acquisition
From quote to signed delivery note, each document builds on the one before it.
Point of Sale (POS)
Retail checkout, wired into the same stock and ledger as everything else.
- Bundle and unbundle packages at the counter
- Promotions and memberships
- Any number of terminals, one central database
- Stock is deducted as the receipt prints, so replenishment decisions use live figures
Quotation
Prepare, approve and send quotations backed by real costing.
- Build a quote from a costing worksheet, or from scratch
- Approval steps you define
- A won quote becomes a sales order in one action
Sales Order (SO)
What the customer ordered, and what's been done about it.
How it starts
Entered by hand, converted from a quotation, or copied from an earlier order.
What it tracks
- Receipts recorded against the order — before any invoice exists
- Fulfilment activities, viewable as a calendar
- Flows on to delivery and invoicing
Delivery Order (DO)
The paperwork for getting goods out the door.
- Raise it from the sales order, copy an old one, or start fresh
- A second unit of measure per item — sell in cartons, ship in pallets
- The delivery calendar shows who is getting what, and when
Invoicing
Bill for goods delivered or work done — the ledger updates itself.
- Created from a delivery order, an earlier invoice, or by hand
- Posts to receivables and the general ledger without re-entry
Why it matters
Because invoices post themselves, your sales figures and your accounts are never two different stories.
Manage Operations
Stock, purchases, projects and people's time — the day-to-day, kept visible.
Inventory
Your item master, with as much or as little detail as you want.
- Item attributes, and customer/vendor matrices, defined by you
- Secondary unit of measure per item
- Item packages built from templates, so sales documents come together quickly
Purchasing
Purchase orders that mostly write themselves.
- Prices pulled from the item–vendor matrix
- Approval routing you set up once
- Item photos printed on the PO, so the supplier ships the right thing
Professional Service Management (PSM)
Projects tracked by checklist, not by chasing people.
- Activities, checklists and dependencies set up from templates
- Attachments on record, and project documents generated from merge fields
- A dashboard laid out the way the project manager wants it
Asset Service Management (ASM)
Every asset, its history, and where it is right now.
- Repairs, warranty and status per asset
- QR codes via the mobile app — scan the machine, see its file
- Faults reported from the floor, with photos and video attached
Jobsheet
What actually went into making the thing.
- Record raw materials, manpower and processes against each job
- Wastage shows up in the record instead of vanishing into the margin
- Actual job cost, linked to Accounts Payable if you choose
Timesheet
Where the hours went.
- A reporting structure you define
- Ties into project management and HR, so manpower cost per project adds itself up
Insights
The back office: people, paper, and money moving in both directions.
Human Resources, Payroll & Employee Portal
Leave, payslips and employee records — self-service where it makes sense.
- Staff apply for leave and pull their own payslips online
- One login across multiple Xintesys environments
- Payroll posts to the general ledger, if you want it to
Optical Character Recognition (OCR)
Scan a supplier invoice; the payable entry writes itself.
- No fixed invoice format required from your vendors
- The scan is stored against the entry — the source document is always one click away
- You review each entry before it posts
Accounts Payable (AP)
What you owe, and when it's leaving.
- Several ways to get an invoice in, OCR included
- Payments processed in batches
- Financials update with each transaction, so suppliers stop calling to ask
Accounts Receivable (AR)
Who owes you, how much, and for how long.
- Aging as at any date you pick
- A portal where customers check their own account status
- Invoice formats you define
- Journals post themselves — no manual entry to forget
Business Performance
Where it all lands: the ledger, and the reports drawn from it.
General Ledger (GL)
The books, with the controls accountants ask about.
- Post and un-post journals; define auto-reversing entries
- Drill from any journal back to its source document
- Export to Excel when the auditor wants it their way
Financial Statements & Management Reports
Reports you can interrogate, not just read.
- Drill down from any line to the transactions behind it
- Save layouts and reuse them month after month
In practice
Management reporting is template-driven, so the pack your directors expect takes minutes rather than a weekend.
Show us how you run things now.
Spreadsheets, an old ERP, or something in between — bring it to a demo and we’ll map it onto the modules that fit. No charge, and no obligation afterwards.